Job Description: Assistant to the Rector

JOB DESCRIPTION

Position: Assistant to the Rector and Special Projects

Status: Full-Time (or Part-Time, depending on need and availability)

Type: Ministerial

Reports to: Holy Family Cathedral Rector

Job Summary: The Assistant to the Rector and Special Projects plays a vital role in supporting the mission and ministry of Holy Family Cathedral by providing administrative and pastoral assistance to the Rector and his Associate Pastor. This individual will serve as a key point of contact for parishioners, staff, vendors, and visitors, ensuring the Rector’s responsibilities are managed efficiently and with a spirit of hospitality, confidentiality, and professionalism.

Key Responsibilities:
Administrative Support

• Manage the Rector’s calendar, appointments, and correspondence
• Maintain organized records of parish documents and correspondence
• Prepare agendas, reports, and materials for parish meetings, staff meetings, and clergy gatherings
• Assist the Rector with various parish and school projects

Liturgical & Ministry Support

• Assist the Rector in coordinating liturgical schedules and special liturgies
• Support the planning and execution of parish and diocesan events

Pastoral & Parish Life Coordination

• Maintain a welcoming and responsive presence for parishioners seeking the Rector’s
  guidance or assistance
• Collaborate with parish staff to ensure consistent communication and smooth operations
• Assist with outreach, spiritual programs, and parish-wide projects as directed

Qualifications:

• Practicing Catholic in good standing, with a deep respect for the Church’s teachings and liturgical life
• Bachelor’s degree preferred; relevant experience in church administration, pastoral work, or ministry support
• Excellent written and verbal communication skills
• High degree of discretion, confidentiality, and professionalism
• Strong organizational and time-management skills
• Proficiency with Apple technology and other office software (Microsoft Office Suite, Google Workspace); experience with parish management software a plus
• Ability to work flexible hours, including some evenings and weekends depending on parish events and liturgical needs

Preferred Characteristics:

• Collaborative and friendly spirit
• Pastoral sensitivity and ability to work with people of diverse backgrounds
• Familiarity with Roman Catholic liturgical practices and calendar
• A proactive, self-motivated approach to problem-solving and follow-through

Compensation:

• Commensurate with experience and qualifications. Benefits may be available based on
  employment status.

To Apply:

Please send a cover letter, resume, and references to Father Brian O’Brien, Rector. Email only please- frobrien@tulsacathedral.com